Event registration and check-in. Instant join, with nothing to install.
Send one link. People register on their own phone and get a pass with a QR code. During check-in, staff scan that pass at the door, and attendees can immediately open the schedule, the hall map, and the exhibitor list in the same web app. Nothing to install on any phone, and nothing for IT to approve. Start free. Every feature is included.
My Pass
Use this pass for check-ins.
For expos, conferences, and open days.
Trade shows and expos
Forty stands, a hall map, and a door that has to move fast. Visitors scan a QR on a screen and walk in. They search the exhibitor list on their phone instead of hunting through a printed booklet.
Conferences and summits
You know who is coming. Collect job title, dietary needs, and which breakout they want. Restrict sign-up to your own email domain when the day is internal. Put a limit on the workshops that only take a small group, and sign-up closes when they fill.
Open days and public fairs
Visitors open a QR at the gate and register in the browser: name, email, and any question you add, such as age group, organisation, or photo consent. Everyone who registers is on your list with the time they arrived and the sessions they chose.
Event features, on every plan.
Customisable Registration Form
Name and email, plus your own questions: text, number, phone, a single choice, more than one choice, or a checkbox. Mark fields required, and restrict sign-up to one email domain when the event is internal.
Digital Attendee Pass
After sign-up, the phone shows a QR code and a short code. That is the pass staff check at the door. PlayTours emails it as well, and you can resend it in one click when someone cannot find it.
Staff Check-in Station
Reception opens a page on a laptop or tablet and scans each pass, or types the code. Volunteers run it from a secure link, with no accounts needed. The screen confirms the name and clears itself for the next person.
Self Check-in QR
Put a large QR on a screen or a poster so people check themselves in from their own phone. Use a live screen if you want the code to refresh, or a printed standee if you want it to stay the same.
Live Check-in List
Every scan lands in one list with a timestamp. Search by name or email, filter by day, and watch the running totals for registrations and check-ins while the doors are open.
Event Schedule
Keynotes, breakouts, and dinners across as many days and rooms as you need. Attendees filter by day and venue. Overnight items and a video-call link are available when a session is hybrid.
Workshop Sign-up and Attendance
Turn on sign-up for sessions with limited places. The host gets a private link to take attendance at the door of the room, without the full admin account.
Hall Maps
Upload one or more floor-plan images. They appear on the phone as a Layout tab, full width, in the order you set.
Searchable Exhibitor List
List every stand with a photo and a description. Attendees search it on their phone. Star the sponsors you want at the top of the list.
Event Branding
Your logo, colours, and background on the registration screen, the pass, and both check-in pages, so every attendee-facing screen matches the event.
Email Broadcasts
Email the registered list with each person's name and pass code already filled in. Send now, or schedule a reminder the night before. Tell everyone straight away if there are changes in venue for workshops.
WhatsApp from Your Own Number
Collect phone numbers on the form, pick a template, and WhatsApp opens on your phone with the message already written. You send from your normal number, with no WhatsApp Business account to set up.
Hide Programme Until You Publish
Open registration while the schedule, maps, and exhibitor list stay hidden. Publish when you are ready, and everything appears on the link people already have.
Export Registrations and Check-ins
Download both lists as a spreadsheet: names, emails, answers, codes, and check-in times. Delete one person if they ask, or delete the event data when the day is over.
Run With or Without the Hunt
Registration and check-in work with the game switched off. Turn the hunt on in the same event if you also want booth missions, photos, and a leaderboard.
Take registrations for weeks. Publish the rest on the morning.
Send the registration link as soon as the date is fixed. People sign up and get their pass while the schedule, the map, and the exhibitor list stay hidden. On the morning, publish the event and everything appears on the link they already have. If a keynote moves, change it once and every phone shows the new time.
Asia Build Expo 2026
The door, from a laptop at reception.
Reception opens the check-in page and points the camera at each pass. The screen confirms the name and clears itself for the next person, so a queue keeps moving at one desk. For a wide entrance, put a large QR on a screen and let attendees check themselves in from their own phone.
Every check-in lands in one list with a timestamp, and the running totals sit at the top of the page while the doors are open. Both the desk page and the screen open from a secure link, so a volunteer on a borrowed laptop never touches your account.
Check In
Day 1 · Hall 3
Attendee checked in!Aisha Rahman · 8:52 am
Schedule, map, and exhibitors, without a printed guide.
Three days of keynotes and workshops, filtered by day and by room. A session with limited places shows a Register button until it fills. Change a time or a venue and every phone has the new version, because there is no printed programme to reprint.
Schedule
Every stand, searchable.
Upload the hall map as an image and list each stand with a cover photo and a description. Attendees type a name in the search box and get straight to it. Star the sponsors you want at the top of the list.
Booths
Cross-laminated panels and a live load demo at 11:30 and 15:30.
Seismic bracing. Bring a drawing and ask for a ten-minute review.
Site scheduling on a phone. Free trial codes at the stand.
How pricing works for an event.
PlayTours is priced by how many phones are in the event at the same time, not by how many people are on your list. A phone counts as active from the moment someone joins until 60 minutes after their last activity on it, and two people sharing a phone count once.
One conference day, 1,000 people registered
Everyone registers in advance, but the phones are not all active at the same moment. This day peaks near 200 phones, so a 200-device plan covers it.
Pricing scenarios
| Event | Phones at the busiest moment | Plan |
|---|---|---|
| A 20-person internal briefing, one afternoon | Up to 25 | Free |
| An 80-person staff day, everyone signing in on arrival | About 60 | $79 |
| A 500-person conference with three parallel tracks | About 100 | $159 |
| A 1,000-person expo running three days | About 200 | $265 |
| A 2,000-person public fair, visitors all afternoon | About 250 | $330 |
| Anything above 300 phones at once | Every 50 devices, from 300 to 1,000 | Email us. Larger caps follow the same price curve, with a 5-15% discount for 500 devices and more. |
Registration is separate from the cap. A list of 1,000 people can all register in advance, whichever plan you are on. At the cap, everyone already in the event stays in, and a new join waits for a slot.
Billing is monthly in USD, so you subscribe for the month of your event and cancel when it is finished. A three-day expo costs the same as a one-day conference. The free plan is 25 phones at once with every feature and a PlayTours watermark, which is enough to walk the whole flow with your team before you pay for anything.
Add a game if the day needs one.
A conference does not need points, so registration and check-in run on their own. If you want attendees to visit ten stands and take a photo at the sponsor wall, turn the hunt on inside the same event and it sits beside the schedule and the pass. Read about it on the event gamification page.
Your list, your data.
Download registrations and check-ins as a spreadsheet. Delete one person if they ask. Delete the whole event when it is over. PlayTours is ISO 27001 certified and hosted on a server covered by an EU adequacy decision.
Do attendees need to download an app?
No. They open a link or scan a QR in the browser on any phone. There is no App Store or Play Store install.
If 800 people registered in advance, can they all arrive at once?
Yes. Everyone who already registered keeps their access. The device cap only affects new sign-ups at the door, and even then nobody who has already joined is disconnected.
Are registration and check-in on the free plan?
Yes. Every plan includes every feature. Free is 25 phones at once with a watermark. Larger events use the higher concurrent-device tiers.
| Registered | Name | Code | |
|---|---|---|---|
| 22 Sep | Aisha Rahman | aisha@northbridge.co | maple-harbour |
| 22 Sep | Ken Watanabe | ken.w@sato-eng.jp | cedar-lantern |
| 23 Sep | Priya Nair | priya@lumenbuild.com | river-copper |
| 23 Sep | Mei Tan | mei.tan@gvcorp.sg | amber-quay |