The Ultimate Guide to Organizing Physical Escape Room Experience with PlayTours


Escape rooms have been thrilling adventures for thrill-seekers and puzzle enthusiasts, and also serve as a powerful team-building activity. Throughout this blog, we will provide you with a roadmap to create an unforgettable escape room experience with the innovative technology offered by PlayTours, which will take your team-building adventure to the next level.

Here is the summary of steps to follow :

1. Choosing a Captivating Theme

2. Developing an Engaging Storyline

3 . Select the Location

4 . Craft Challenging Puzzles and Missions with PlayTours

5. Incorporate Clues and Hidden Elements

6. Elevate the Excitement with PlayTours

7. Provide Real-Time Instruction and Communicate Through the Facilitators' Dashboard

Step 1: Choose a Captivating Theme 

Every great escape room begins with an intriguing theme. Consider themes that resonate with your target audience. Whether it's a daring heist, a mysterious laboratory, a time-travel adventure, or a haunted house, a compelling theme sets the stage for an unforgettable experience. Do they love a good mystery, or are they more into fantasy or science fiction? Whatever theme you choose, make sure it's something that will captivate their imaginations and keep them fully engaged throughout the experience.

Step 2: Develop an Engaging Storyline 

Once you have a theme in mind, it's time to develop a captivating narrative that will guide players through the room. The narrative acts as the backbone of the experience, giving participants a sense of purpose and motivation to solve the puzzles. It could be a thrilling adventure, a suspenseful murder mystery, or a race against time to save the world. The key is to weave a story that immerses players in a world where they become the heroes.

Step 3: Select the Location

Choose a suitable location that complements your chosen theme. The venue should provide enough space to create an immersive environment, complete with props and decorations. Consider factors like accessibility, safety, and ambiance when selecting the location.

Step 4: Craft Challenging Puzzles and Missions with PlayTours

To fully immerse participants in the escape room experience, you need to create a variety of challenging puzzles that require both logical thinking and teamwork. Here's where PlayTours comes into play. The app allows you to design and implement a wide range of puzzles and clues, enhancing the escape room experience. Create puzzles that are both challenging and solvable, with varying levels of difficulty to cater to different participants.


Here are some types of puzzles you can include:

Word search: Create a word search puzzle related to your theme. Participants must find hidden words within a grid of letters. 

Matching Pairs: Present a set of cards or images that need to be matched correctly, such as matching symbols or related concepts.

Scrambled Phrase: Provide a phrase or sentence with the words scrambled. Participants need to unscramble the words to reveal the message.

Image Jigsaw: Break an image into puzzle pieces. Participants must assemble the pieces to form the complete image.

Combination Lock: Include a combination lock puzzle where participants need to decipher clues to find the correct combination to unlock a box or door.

Number-Based Mission: Pose a question or riddle that requires a numerical answer. Participants might need to perform calculations or decode numeric clues to find the solution.

Location-Based mission: Utilize PlayTours' location-based features to create missions that require participants to navigate to specific locations to uncover clues or solve puzzles.

Step 5: Incorporate Clues and Hidden Elements

Make your escape room more interactive by incorporating hidden elements and clues throughout the location. Use PlayTours' Item feature to provide certain hints or inventory that can be collected by players by checking in at a location, scanning a QR, or when it is triggered by reaching a chapter, time, or point limit.

Step 6: Elevate the Excitement with PlayTours

After crafting your puzzles and challenges, it's time to create an immersive atmosphere that fully embraces your chosen theme. Consider the option of adding custom backgrounds for each chapter of your game. This simple yet effective feature can transport your participants deep into the heart of the theme, enhancing the visual appeal of the entire experience. For an even greater thrill, don't forget to include thrilling background music. This addition can further intensify the excitement, making the escape room adventure even more captivating and unforgettable. 

Step 7: Provide Real-Time Instruction and Communicate Through the Facilitators' Dashboard

Make your escape room experience better with the remarkable Facilitator's Link, giving organizers all the tools for seamless facilitation, all in one place. Here is what you can do through the facilitator dashboard:


Live Leaderboard: With the live leaderboard feature, organizers can view the team's progress, player's points, completion time, and updates in real time. With this feature, you no longer have to manually calculate participants' scores, saving you time, effort and making sure everyone is excited and motivated to escape.

Broadcast Message: In action, you can broadcast messages or make announcements to specific teams or the entire group, allowing you to provide important updates, share new challenges, and reach your participants instantly and efficiently. If there's a new clue, a change in the game, or a special challenge, you can let everyone know instantly.

Respond to Help Requests: With the Live Chat feature, organizers can easily communicate with participants and answer any questions they may have. If a team gets stuck on a riddle or needs a hint, you can provide assistance right away.

View the Team's Position from the Map: Escape rooms often have different rooms or areas to explore. With the Map feature, the facilitator can track the location of the players and provide them with guidance. This enables you to ensure that participants are heading in the right direction and avoid any confusion or wrong turns.


While virtual escape rooms offer their own unique challenges, physical escape rooms add an extra layer of complexity. PlayTours takes the physical escape room experience to new heights by integrating innovative technology. This technology-driven approach enhances team-building activity while promoting effective communication, teamwork, and problem-solving skills that participants can carry back to their professional lives. With these steps and PlayTours' innovative features, you can craft an escape room adventure that captivates participants, challenges their minds, and leaves them with unforgettable memories. 

That's it! If you need help, do email us at